Tradeshow Prospectus

You're Invited to Support the
Florida Library Association's 2017 Annual Conference

Attention Exhibitors, Please beware of housing pirate -- Exhibition Hotel Management -- calling and falsely representing FLA regarding the hotel room block.  Please do not respond to their call from this number 888-511-7396.  You should initiate your own room reservations.  See our hotel room webpage for more information at http://www.flalib.org/2017-conference-hotel. 

Exhibitor Highlights

  • Back in Orlando at the Caribe Royale
  • Large exhibit ballroom with ample space for traffic flow
  • Tiered exhibit space options (pipe/drape booths OR table-top)
  • Interactive booth selection online system
  • Welcome Reception in exhibit hall on Wednesday 
  • Thursday refreshment breaks in exhibit hall 
  • Thursday cash lunch in exhibit hall
  • Silent Auction in exhibit hall
  • 9 hours of open exhibit time
  • Over 500+ attendees regularly attend our event 
  • Best Booth Award
  • Other activities in exhibit hall include chair massages and poster sessions
  • 10% discount on exhibit for dues paying FLA Business Members

 


Schedule of Events:

Wednesday, May 10

10am: Exhibitor Load-in

4pm -- 6pm: Show Open and Welcome Reception

7pm -- 7am: Security provided

Thursday, May 11

8:30 a.m. -- 4 p.m.
Exhibit Hall Open and Silent Auction

8:30 a.m. -- 9:30 a.m.
Refreshment Break in Exhibit

12 p.m. -- 1:30 p.m.
Cash Lunch in Exhibit Hall

3:30 p.m. -- 4:15 p.m.: Refreshment Break in Exhibit Hall

4:15pm
Exhibit Tear-Down


 

Exhibit Options, Fees and Package Benefits:

Option 1: Standard 8'x10' Booth with Pipe and Drape 
Price: $725 regular or $800 for a food/beverage priority location
Early bird rate expires on March 24, 2017

  • 8’ high Back wall Pipe and Drape
  • 33’’ high Side rail Pipe and Drape  
  • (1) Company identification sign (white background, black lettering) 
  • (1) 6’ skirted table
  • (2) side chairs 
  • (1) Wastebasket
  • Pre and Post attendee list
  • Security for one-night Wednesday, May 10
  • Includes 2 booth representative passes
**Please note this package does NOT include internet or power and must be purchased separately by exhibitor

Option 2:  Priority Location Double Booth 10'x16' with Pipe and Drape: Price: $1450
Early bird rate expires on March 24, 2017 

  • 8’ high Back wall Pipe and Drape
  • 33’’ high Side rail Pipe and Drape  
  • (1) Company identification sign (white background, black lettering) 
  • (1) 6’ skirted table
  • (2) side chairs 
  • (1) Wastebasket
  • Pre and Post attendee list
  • Security for one-night Wednesday, May 10
  • Includes 2 booth representative passes

**Please note this package does NOT include internet or power and must be purchased separately by exhibitor


Option 3:  Table-Top only exhibit:  Price: $650 
Early bird rate expires on March 24, 2017

  • 6’ skirted table 
  • (1) Company identification sign (white background, black lettering)
  • (2) side chairs
  • Wastebasket
  • Pre and Post attendee list
  • Security for one-night Wednesday, May 10
  • Includes 2 booth representative passes

**Please note this package does NOT include internet or power and must be purchased separately by exhibitor

 


IMPORTANT SHOW KIT FORMS:

Click here for Cancellation Policy and Terms/Conditions Document

Electric Order Form

Wifi/Internet Order Form

Hotel Credit Card Authorization Form

 


FLOOR PLAN

Hover over map below to see what is available

CLICK HERE FOR THE BOOTH REGISTRATION FORM

  


Beware of Room Block Scammers

Please beware of anyone calling you to make hotel reservations.  Some companies are calling vendors and inaccurately representing themselves as our "housing vendor" trying to solicit business. Specifically, they will offer to make hotel reservations within the FLA block on your behalf and some will also mis-represent that they are calling from the Caribe Royale.

FLA is not utilizing the services of any housing service.

You should initiate all room reservations.  Reservations should be made directly with the hotel, either by phone: 1-800-823-8300 (ask for FLA 2017 group rate) or via our web reservation system LINK.: https://reservations.travelclick.com/5636?groupID=1673472#/guestsandrooms 

 


Thank you for your consideration of support!  

Please call the FLA office at 850-270-9205 with questions or to discuss the event in greater detail.  
We look forward to working with you.