Exhibit Hall/Tradeshow Prospectus

You're Invited to Support the
 2020 
Florida Library Association's Annual Conference

2020 Exhibitor Highlights

  • CONVENIENT CENTRAL ORLANDO LOCATION! DoubleTree Hilton by Universal
  • ALL TRAFFIC FLOWS THROUGH TRADESHOW!  Located in first ballroom at entrance to convention center
  • Wifi for booth representatives (Unsecured connection)
  • Large exhibit ballroom with ample space for traffic flow
  • Tiered exhibit space options (Priority, Standard or Double-booth sizes; early bird rates)
  • You choose your location on floor plan with interactive booth selection online system
  • NEW! Earlier start time for Welcome Reception in exhibit hall on Wednesday
  • Thursday refreshment breaks in exhibit hall
  • Thursday cash concession lunch in exhibit hall
  • Poster Sessions in exhibit hall
  • More non-compete time than ever before
  • 9 hours of open exhibit time
  • Over 650 attendees regularly attend our event
  • Discount on exhibit booth for dues paying FLA Business Members

IMPORTANT SHOW KIT FORMS:

 

 

 

Exhibit Options, Fees and Package Benefits:


Option 1: Standard 8'x10' Booth with Pipe and Drape 

Price:
                   Members Only
                     Early Bird
 
      Advanced      Regular
                           (Oct)         (Nov/Dec)     (Jan/May)
Member             $715*            $795               $895
Non-Member     N/A                $940             $1040
*Must be a new or current Business Member; business members are responsible for paying $250 annual dues. Not a member? You can join FLA here.  

Option 2: Priority Center Aisle -- Standard 8'x10' Booth with Pipe and Drape 
Price:
                   Members Only
                     Early Bird        Advanced      Regular
                           (Oct)         (Nov/Dec)     (Jan/May)
Member             $765*            $845               $945
Non-Member     N/A               $990             $1090
*Must be a new or current Business Member; business members are responsible for paying $250 annual dues. Not a member? You can join FLA here.  

Booth Features:

  • 8’ high Back wall Pipe and Drape
  • 33’’ high Side rail Pipe and Drape  
  • (1) Company identification sign (white background, black lettering) 
  • (1) 6’ skirted table
  • (2) side chairs 
  • (1) Wastebasket
  • Pre and Post attendee list (please note FLA usage policy in side column)
  • Security for one-night Wednesday, May 13, 2020
  • Includes 2 booth representative passes***
  • Includes wifi for 2  booth representatives 

 **Please note this package does NOT include power and must be purchased separately by exhibitor.  Additionally, if you want a secured internet connection you must purchase directly with the hotel.
***Additional booth representatives can be purchased in advance or onsite for $75/per representative


Option 3:  Priority Location Double Booth 10'x16' with Pipe and Drape 
Price: 

                  Members Only                     
                      Early Bird       Advanced      Regular
                         (Oct)             (Nov/Dec)     (Jan/May)
Member            $1430*            $1590          $1790
Non-Member     N/A                $1880          $2080
*Must be a new or current Business Member; business members are responsible for paying $250 annual dues. Not a member? You can join FLA here 
Booth Features:
  •  8’ high Back wall Pipe and Drape
  • 33’’ high Side rail Pipe and Drape  
  • (1) Company identification sign (white background, black lettering) 
  • (2) 6’ skirted table
  • (4) side chairs 
  • (1) Wastebasket
  • Pre and Post attendee list (please note FLA usage policy in side column)
  • Security for one-night Wednesday, May 13, 2020
  • Includes 3 booth representative passes***
  • Includes wifi for 3 booth representatives UNSECURED.  

**Please note this package does NOT include power and must be purchased separately by exhibitor.  
Additionally, if you want a secured internet connection you must purchase directly with the hotel.  
***Additional booth representatives can be purchased in advance or onsite for $75/per representative


Schedule of Events:

Wednesday, May 13

8am: Exhibitor Load-in 

2pm -- 6pm: Show Open, Poster Sessions 

5pm -- 6pm: Welcome Reception

7pm -- 7am: Security provided

Thursday, May 14

8:30 a.m. -- 4 p.m.

Exhibit Hall Open, Posters Sessions

8:30 a.m. -- 9:30 a.m.: Refreshment Break in Exhibit

12 p.m. -- 1:30 p.m.: Cash Concession Lunch in Exhibit Hall 

3:30 p.m. -- 4:15 p.m.: Refreshment Break in Exhibit Hall

4:15pm: Exhibit Tear-Down 


FLA Mailing List Usage Policy:

List Usage Policy: Use of FLA's mailing list is for a one-time use within 30 days prior to conference and one-time use only within 30 days post our annual conference.  No retention or reproduction in any form is allowed.  FLA’s lists have systems to monitor improper use.  FLA retains the right to approve and review all materials to be distributed and its relevancy to the association and conference.  

 


FLOOR PLAN

In order to avoid placing competitors in close proximity, FLA requires that Exhibitor booths are chosen solely by the exhibit company during the online interactive booth registration process also on a first-come, first-serve basis.  FLA is not responsible for assignment of booth.  

 

CLICK HERE TO REGISTER FOR YOUR BOOTH!

Hover over map below to see what is available 

 


Beware of Room Block Scammers

Please beware of anyone calling you to make hotel reservations.  Some companies are calling vendors and inaccurately representing themselves as our "housing vendor" trying to solicit business. Specifically, they will offer to make hotel reservations within the FLA block on your behalf and some will also mis-represent that they are calling from FLA or the Doubletree hotel.

FLA is not utilizing the services of any housing service.

You should initiate all room reservations.  Reservations should be made directly with the hotel, either by phone: 1-800-222-8733 using the special rate code (FLA) or visit their webiste: https://doubletree.hilton.com/en/dt/groups/personalized/M/MCOUNDT-FLA-20200511/index.jhtml?WT.mc_id=POG  

Thank you for your consideration of support!  

Please call the FLA office at 850-270-9205 with questions or to discuss the event in greater detail.  
We look forward to working with you.